Done!
Self-Improvement
About
The podcast about good structure at work, concrete tips for personal productivity, how to stress less and gain more control of your work situation - with the Struktör David Stiernholm.(🇸🇪 Podden finns också på svenska, då med namnet Klart!.)
Episodes
- Create a workweek closing routine
Having a morning routine is one thing, but how do you clearly transition into the weekend? This week's episode of Done! is about how to best wrap up work on Friday. Do you already have a workweek closing routine? What does it look like? If…
- Reduce stress, find what gives you control
When it's just too much and it doesn't seem to calm down – what can you do to reduce stress? This week's episode of Done! is about what you need to ask yourself to gain more control over your work situation. The study by Rathakrishnan et.…
- Get an overview of what's being done for you
Which automations do you currently have running? That can be hard to answer. In this week's episode of Done! , you'll hear how I get an overview of my agents (and why it's important). How have you created a good overview of all the agents,…
- Browse email folders or search – which is faster?
How should you quickly find the right email? You don't want to spend time searching. This week's episode of Done! is about an IBM study that guides you on whether you should use folders or just search. Here's how to search more efficiently…
- How short-term rewards can benefit your long-term work
Did you know that there doesn't have to be a conflict between short-term rewards and long-term goal achievement? This week's episode of Done! , No. 675, is about a recent meta-study on what you can do to prioritize more easily so that you'…
- Make it okay to take micro-breaks
Is it OK—or even smart—to take breaks when you have a lot to do? Yes! In this week's episode of Done! you'll hear about a study that points to how you can contribute to a healthy break culture in your workplace. What does a beneficial micr…
- How to avoid many "Reply all" emails
This episode of Done! addresses the frustration caused by "Reply all" emails and offers methods to reduce them. Host David Stiernholm, a professional "struktör," shares concrete tools and techniques to enhance efficiency and productivity b…
- Double-batch your email
It is effective to read email in batches — you probably already know that. But have you considered that you can batch in one more dimension at the same time? In Done! No. 672 today, I share an ingenious trick for handling email even faster…
- Stay one step ahead where you are involved
When the projects are many, how can you keep track of them all so you avoid having tasks dropped in your lap at the last minute? This week's episode of Done! is about a good habit to adopt. Do you recognize yourself in my client's situatio…
- 10 automations that might also help you
Do you want concrete examples of what you could automate? In this week's episode of Done! you get exactly that, because today I'm sharing 10 automations that help me almost every day. Which automation do you have set up that comes to mind…
- This is what you gain by arriving on time to meetings
Meetings that start late have been shown to have more negative consequences than one might think. This week's episode of Done! - No. 669 – is about what you can do to reduce the risk that you are the one affected. What is your trick for al…
- Collect tasks to delegate to AI
Do you fear that you will lose your job to AI? Or are you eager to get rid of work that an AI could do instead? Today's episode of Done! is about one thing you can do to stay one step ahead in the AI transformation of our work. What is the…
- Decide what doesn't need to be done now
Everything that can be done is not what must be done right now. In this week's Done! , you'll hear how an old ship model lightened my heavy workload (and how you can achieve the same effect). What tricks do you use to ease your workload wh…
- This is how to think when creating email categories
If you have a folder structure in your email, you have probably noticed that some emails belong in several folders at the same time. Then it helps to use categories as a complement. In today's episode of Done! I suggest how to choose which…
- Let the project manager agent in Planner help you with your project
Have you been put in charge of something big and don't know where to start? This week's episode of Done! is about how you can get a lot of help from Microsoft's new agent, Project Manager. Have you tested the Project Manager agent in Plann…
- Attend fewer duplicate meetings
Do you really need to attend every meeting where someone like you needs to be present? Today's episode of Done! , no. 664, is about a type of meeting you could have fewer of. Do you have an example of what a duplicate meeting is for you? T…
- Let go of your overdue tasks at the start of the year
Do you have lingering, overdue tasks left on your list from last fall? I think you should get to let those go. This week's episode of Done! is about how you can avoid feeling like you're behind. How do you typically handle overdue tasks th…
- Automate tasks even if you don't (yet) know how
Automating your work sounds great, but what if you don't know how? The first episode of the new year of Done! is about how you can get help from AI to build your automated workflows Have you created an automation in Power Automate that you…
- Define how you work in a structured way
What does your perfect structure really look like? And what does it look like today? The final episode of Done! of the year is about a shortcut to improving your structure and making it last. Have you also made a similar description of how…
- Talk to Copilot as your assistant
An attentive assistant you can think out loud with and who always wants to talk to you – wouldn't that be something? Done! this week is about Microsoft Copilot's new voice feature. Have you used Copilot's voice mode? What did you talk abou…
- How to become a better meeting participant
If you tend to take on too much responsibility in meetings, how can you help yourself act differently next time? Done! this week is about a trick to help you get more out of your meetings. What tricks do you use to get better at participat…
- Reach your goal systematically with the Harada method
Can the ideas of a Japanese track and field coach help you succeed? This week, Done! is about the simple yet practical Harada method. In this blog post from an American volleyball coach, you can see the map that Ohtani used, translated int…
- Ask for help early
If things get hectic toward the end more often than you'd like, this week's tip is for you. Because in this episode of Done! , I'm sharing a simple piece of advice that will help you rush less. How do you ensure you receive the help you ne…
- Get tasks from a meeting into a list instantly with Loop
Imagine minimizing the post-meeting work so that everything you need to remember for the next meeting is automatically organized in the right place. This week's episode of Done! is about how the Microsoft 365 app Loop can make life easier…
- That's why templates beat signatures when you email
You want to send emails quickly, so why spend time writing the ones you send often from scratch over and over again? Why not keep them prewritten as templates in the signature function? There's a better way. In this week's episode of Done!…
- Following a meeting in Outlook is not free
Do you get invited to meetings you don't want to prioritize but still have to attend? This week's episode of Done! is about a new Outlook feature that could be your salvation. Have you used the "follow a meeting" feature in Outlook? What d…
- Think: "Less."
Did you recently try to improve your structure but failed? Don't despair. In this week's episode of Done! you will get support in taking a new, simpler approach. What's the smaller structural step you want to take next? Please write and te…
- How to bring the annual planning wheel into the to-do list
The annual wheel is round. The to-do list is straight. How will you make them fit together? In this week's Done No. 652 you will see how you can bring your annual wheel into the to-do list. How have you brought the annual planning wheel in…
- Take a walk when you're out of solutions
How can you come up with alternative solutions to a task when you're stuck and time is running out? Today's edition of Done! is about a very interesting study that points to a trick you can easily use. Here's the study I mention in the epi…
- "Who else should know this?"
That thing you talked about during the coffee break that was work-related and really good—has everyone heard it? This week's episode of Done! is about a trick to make sure everyone gets the same important information. How do you ensure tha…
- Five ways to distribute tasks in the team
There's so much that needs to be done, but who should do what? In this week's episode of Done! , I share five ways to distribute tasks in your team. How do you think about distributing tasks among the employees you are responsible for? Wha…
- How to manage what you've planned when customers control your time
How will you find time for other important things when customers constantly call and email? Your idea of what you'll get done during the day falls apart repeatedly! This week's episode of Done! is about a blunt trick for those of you whose…
- Send an email without seeing the inbox
Have you ever been distracted by an email you see just as you're about to send a quick message? In this week's episode of Done! , you'll learn how to send a quick email without seeing the inbox. Do you have another trick for emailing witho…
- How AI can help you stop procrastinating
You keep putting off one of your tasks again and again – even though you know you could get it done. In this week's episode of Done! - No. 645 - I show how an AI can help you get unstuck when you're stuck. What's the last thing you used AI…
- Email and chat the way you wish others would do it
A smart habit that makes emailing and chatting easier – do all colleagues need to be on board for your work to run more smoothly? No. Summer continues, but at least my vacation is over, so here is the first autumn episode of Done!, in whic…
- Five steps to better decision logging
In a meeting, you decide on something, but it fizzles out. What a shame! And unnecessary! This season's last episode of Done! is about how you can make sure nothing falls through the cracks. Do you use a completely different method to log…
- How to counteract the "mere urgency effect"
Do you sometimes attend to the urgent, quick tasks first before tackling the bigger, more important ones? Many people do – so many that the effect has a name. This week's episode of Done! is about what you can do to help yourself prioritiz…
- Show others when you are available for a meeting
Finding a time to meet isn't always easy, is it? In this week's episode of Done! , I share two features that help you receive fewer emails and book meetings more quickly. Have you tried any of these features? Or do you use something else?…
- How to set goals for "coordination" and other vagueness
Is "coordination" among your goals? Do you know when you have reached it? This week's episode of Done! is about what to do to attain vague goals more easily. What do your goals for coordination look like? Please send me an email and tell m…
- Help yourself remember your structure
You have decided on a structure for your work, but how do you remember what to use what tool for—and when? This week's episode of Done! is about what you must do to benefit from the structure for a long time. How have you reminded yourself…
- Help others be more specific when they ask you to do something
Are you asked to do many "As soon as possible" tasks? This week's episode of Done! is about making prioritizing when you are assigned tasks easier. Have you done something similar to what Lise-Lotte did? Write to me and tell me about your…
- Find things to do on the go
There's so much to do - and so little time. But, do you really make use of the time you have at your disposal? In this week's episode of Done! , you will learn how to make the most of the small gaps in your everyday life. What can these "o…
- Five get-started steps for creating a digital to-do list
You haven't used a digital to-do list tool yet, but you know you are ready for it. But how do you start? In the 636th episode of Done! , you will learn the five first steps to take when setting up a digital to-do list. How did you go about…
- How to connect Trello and Planner to your to-do list
Do you use collaboration tools such as Trello or Planner while also keeping a to-do list in Todoist or To-Do? In this week's Done!, you will learn how to connect these tools to get a better overview of everything you have to do. Here are s…
- Structured time management for dual roles
Have you noticed that if you divide your time between two equal roles, you might work more than full-time? In this week's episode of Done! , you'll learn how to structure your work when you have dual roles so you work the right amount of h…
- How to save your weekend next time
Have you had to work on the weekend due to something urgent that came up late on Friday? The 633rd episode of Done! is about how to avoid that happening again. What would you have done if you were in my lecture participant's situation? Ple…
- Show how it's done with a video
When will you find time to show your colleague how to do something when both of your calendars are full with no gaps? This week's episode of Done! - No. 632 - is about how you can show others how it's done even when time is scarce. Do you…
- How an AI can help you train others
Do you wish there were simple descriptions of how tasks are done, making it easier for new employees to understand? In this week's episode of Done! , you'll learn how to have an AI create the simple checklists you need. In the episode, I m…
- How to avoid juggling multiple email addresses
Do you have many different email accounts to manage? It's quite a hassle. This week's episode of Done! is about how to gather your email inboxes in a simple way. Here's how to add more email accounts to your emailing app: Outlook Mail for…
- This is what a structured working method looks like
You want to have good structure in your work, but what does it actually look like? The 629th episode Done! is about how to navigate a typical, intense day with good structure. Do you have a different abstract image of your structured work…